Build a Team

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Establishing a committee

  • In order to establish a voluntary organisation a management committee must be assembled to ensure that the organisation is administered effectively and delivers the necessary activities or services that will achieve its stated objectives. The powers of the management committee, as well as the procedure for electing its members, are defined in the organisation’s governing document.
  • All members of the management committee must understand their duties, actively contribute to meetings, reviews and training etc. and ensure that all decisions are made with the best interest of the organisation as the sole consideration.
  • Although members can be allocated a specific role, the management committee assumes collective responsibility for the management and decisions of the organisation. 
  • Depending on the legal structure of the organisation the management committee will be referred to by a specific name. An organisation with charitable status will be managed by a ‘Board of Trustees’ and an organisation registered as a company by a ‘Board of Directors’.

Committee structure

  • A management committee will include several specialist roles defined as ‘office bearers’. Typically an organisation will appoint three officer bearers; a Chairperson, Treasurer and Secretary, each with specific responsibilities.

Chairperson

Responsible for managing meetings effectively and ensuring that relevant issues are discussed.

Treasurer

Responsible for assisting the management committee in managing finances effectively.

Secretary

Responsible for correspondence on behalf of the organisation and ensuring that paperwork for meetings is organised correctly.

  • In order to satisfy the criteria for opening a bank account in the name of the organisation to apply for funding, if there is only three management committee members they must not be related in any way or resident at the same address.

Board skills audit template

  • Members of a management committee should be able to work together effectively and possess collectively a variety of skills to benefit the organisation. An ideal method of identifying strengths and gaps in the abilities of a committee is to complete a skills audit, an example of which can be found here: Trustees Skills Audit